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CHAPTER 6
OFFICER SERVICE RECORDS
This chapter discusses officer service records and
some of the ways in which you, the Personnelman (PN),
will come into contact with these records. You will read
about how officer personnel records are created and
verified. You will also read about permanent officer
microfiche records and officer field service records, the
officer’s junk jacket, and the transfer and disposition of
officer service records and health treatment records.
Depending on where you are stationed, you maybe
tasked with maintaining officer service records along
with enlisted service records. You may have already
been involved in making entries in officer service
records as well as performing officer transfers and
receipts. This is why all PNs must be familiar with
officer service records. After studying the information
in this chapter, you should be able to recognize your
potential role in the creation, maintenance, and
verification of officer service records and understand
certain procedures involving officer transfers and
receipts.
As the Navy continues to downsize, the
consolidation of officer and enlisted records may occur.
Keep in mind that this will be a gradual process, and
your professional responsibilities may change as a
result. You may be assigned to a command in which the
maintenance of officer and enlisted records is the
responsibility of both the Yeomen (YNs) and the PNs.
As Navy ratings change, merge, and diversify, you must
prepare yourself for the possibility of having to maintain
both officer and enlisted personnel records.
As in the case of enlisted personnel records, the
information contained in officer field service records is
only for the eyes of personnel who are directly involved
with the handling of these records. If you are involved
in handling officer service records, make certain they
are secure. Even if you consolidate officer and enlisted
records in one place for the sake of convenience, make
sure you maintain them in separate files in a secure
place.
CREATION OF OFFICER
PERSONNEL RECORDS
According to the Naval Military Personnel
Manual, (MILPERSMAN), Article 5030131, the
following two personnel records are created and
maintained for each officer of the Navy and the Naval
Reserve:
1. The permanent record in microfiche form
maintained by the Chief of Naval Personnel
(CHNAVPERS).
2. The U.S. Navy Officer Service Record,
NAVPERS 1070/66, and the Military Health Treatment
Records, NAVMED 6150/10-19 (Medical and Dental),
maintained in paper format by the officer’s current duty
station. An example of an officer service record is
shown in figure 6-1.
These records are the property of the U.S.
Government and not the officer. The review or release
of these records is limited to personnel who require
access to the records in the performance of their official
duties. You will read more about the two required
officer personnel records. First, let’s take a look at how
an officer service record is created or “opened.”
OPENING THE OFFICER SERVICE
RECORD
The activity delivering the officer appointment
creates (opens) the officer service record when a person
accepts a commission in the Regular Navy or Naval
Reserve. According to the MILPERSMAN, Article
5030120, that activity must also verify the contents of
each document and the overall service record. Upon a
member’s application and acceptance of appointment to
commissioned status, the activity creates the officer
service record by verifying and forwarding the officer’s
commissioning and other service record documents (as
indicated in the MILPERSMAN, Article 5030131) via
Commander,
Navy Recruiting Command
(COMNAVCRUITCOM), Code 13, to CHNAVPERS
(PERS 313C1). As a PN, you may become involved in
the verification and forwarding procedures involved in
opening officer service records.
NOTE: If an officer candidate or Naval Academy
midshipman either is disenrolled from training and
retained in the naval service as an enlisted member, or
is discharged with an entry level separation, or is
deceased, your command must follow the procedures
6-1
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