Document identifier D7_ is a record of issue
NAVICP must receive the BK2 response within 21
days of the follow-up date on the BK1 document
through the Transaction Item Report (TIR).
(record position 50-54) to avoid additional billing.
Document identifier B7_ is a record of issue by a
NAVICP should receive BK2 responses within 50 days
non-TIR activity.
to avoid additional billings. The BK2 document must
Document identifier D6_ is a record of receipt
contain the applicable response code in record position
(record position 47). NAVSUP P-485 and NAVSUP
through TIR.
P-545 contain a complete list of response codes. The
Document i d e n t i fi e r D 6 R i s a s h i p m e n t
following texts list some examples of response codes:
notification.
Response code A means the shipment document
Document identifier FTA is a record of
number used for the carcass is the same as the
automatic material returns to other services.
original requisition number.
In essence, an issue transaction or requisition
Response code B means the document number
citing an exchange Advice code will open the carcass
used for shipping the carcass is different from the
tracking. The matching carcass receipt transaction
requisition number. The turn-in document
from the designated support point (DSP)/designated
number is in record position 48-61.
overhaul point (DOP) will close the carcass tracking.
Response code C means there will be no carcass
Total carcass tracking is predicated on the premise
turn-in. The Advice code of the requisition
that the carcass tracking record will be closed out
should be 5A.
within a specific time frame. If the record remains
open, the ICP will submit follow-up action to the
Response code D means there will be no carcass
requisitioner by using document identifier BK1. Refer
turn-in. The Advice code of the requisition
to NAVSUP P-485 or P-545 for the format of BK1
should be 5D.
documents. If the carcass tracking record involves a
trans-shipper, the ICP will send a BK5 follow-up
The Carcass Tracking System also permits
inquiry to the trans-shipper instead of BK1 to the
activities to send an Advance BK2 document.
requisitioner. The ICP submits a BK1 follow-up
Activities can send an Advance BK2 to the ICP to
inquiry under the following time guidelines:
negate processing of a BK1. Activities should send an
Advance BK2 for the following situations:
ADVICE CODE
NUMBER OF DAYS REQUISITION DATE
System cancellations. The supply system
SENT
FOLLOW-UP
canceled the requisition, and the requisitioner turned in
45 days for "N" Service code requisitions to
5G, 5V, 56
the carcass on the original document number. Upon
NAVICP.
submitting the reorder document, also submit an
60 days for "R" or "V" Service code
Advance BK2 with Response code B (record position
requisitions to NAVICP.
47) and the original document number in record
90 days for all requisitions to NAVICP.
position 48-61.
5R, 5Y, 5S, 52
NUMBER OF DAYS FROM JULIAN DATE
Loss In Shipment. Submit an Advance BK2 with
OF RFI ISSUE
Response code J for non-receipt of requisitioned
45 days for "N" Service code requisitions to
AVDLR. In this situation, the supply source shipped the
NAVICP.
AVDLR, but the requisitioner did not receive it. Also,
60 days for "R or "V" Service code
requisitions to NAVICP.
the requisitioner already shipped the carcass turn-in on
90 days for all requisitions to NAVICP.
the original document number. Use Response code J if
the carcass was turned in on the reorder document
Upon receipt of BK1 follow-up inquiry, the person
number. In record position 27-40 of the Advance BK2,
maintaining the carcass tracking record should
put the document number that did not have a turn-in and
conduct the research. When conducting the research,
put the Response code J in record position 47. In record
check the requisition and the status of the turn-in. The
position 48-61, put the document number that has a
person maintaining the carcass tracking record must
turn-in. In this case, the reorder document will always
submit a BK2 response for each BK1 follow-up
beat net price because there is an exchange turn-in. The
inquiry. Refer to chapter 5 of NAVSUP P-485 or
activity that did not receive the material should submit
appendix P of NAVSUP P-545 for the BK2 format.
the Supply Discrepancy Report (SF 364). The activity
6-7
