should also prepare and submit a DD Form 200 for the
documents. When processing the BK4 document,
lost material.
check the quantity (record position 22-26) and the
Reason code (record position 65). The following are
If the ICP considers the BK2 response as invalid,
the Reason codes used in BK4 documents:
the ICP will send a BKR document with a Rejection
code to the requisitioner. Record position 65 of the
A Positive turn-in data received against a tracking
BKR document will contain the Rejection reason code.
record in billing status.
Chapter 5 of NAVSUP P-485 or appendix U of
B Positive turn-in data received against a tracking
NAVSUP P-545 provides a list of Rejection codes.
record in BK3 status.
Upon receipt of the BKR with the Rejection code, the
C
BK3 suppressed as a result of a B or F reject.
requisitioner should conduct a research and submit the
correct BK2 to the ICP. The BKR document received
A BK4 with Response code A will result in a credit
on a transaction does not alter the time frame in
on the Summary Filled Order/ Expenditure Difference
generating the BK3 from the ICP.
Listing (SFOEDL). The credit is posted because the
additional billing was previously posted in the
When the ICP has not received a BK2 response
SFOEDL. The BK4 with a Response code B or C will
within the allotted time frame, the ICP will process a
not cause a credit to the SFOEDL because the carcass
BK3 document. The BK3 document is an advance
notification of billing to the requisitioning activity.
value was never billed by the ICP.
The amount of the bill is the difference between the net
TURN-IN OF EXCESS AVDLR.--When a
and standard price. NAVSUP P-485 and NAVSUP
customer turns in a non-RFI AVDLR item with no
P-545 describe the format for the BK3 document. The
corresponding requisition, check the NSN of the item
BK3 document sent by the ICP will contain a Reason
if it is carried in stock. If the item is carried in stock,
code (record position 65), which tells the activity the
induct the item into IMA for repair. If the item is not
reason for sending the bill. These Reason codes are as
carried (NC), create a record of the NSN in the stock
follows:
record before inducting the item into IMA. Process the
turn-in document as "Material Returned to Store." If
REASON
the item was confirmed as beyond capable
REMARKS
CODE
maintenance (BCM) by IMA, ship the item according
to ATAC procedures. If credit is provided by the ICP, it
BK3 produced due to BK2 with C, D, or G
A
Response code. Billing will be at standard
will be provided to your type commander (TYCOM).
price.
When the customer returns an RFI AVDLR, check
BK3 produced due to non-response to BK1. No
B
the stock record if it is carried in stock. If the item is
BK2 received. Submit/resubmit BK2.
carried in stock, process the turn-in document as
C
BK3 produced due to the use of a second F or K
"Material Returned to Store" by using the local
response.
D
ICP delayed this transaction because it was
procedures.
suspended for review.
If the item is needed to fill a stock replenishment
ICP deleted a match that was generated by the
E
requirement, process the transaction as "Material
imperfect match review.
Returned to Store." Submit a cancellation request for
the outstanding stock replenishment requisition. In
To correct the carcass tracking record, the
most cases, the turn-in item will cause an excess
requisitioner should submit/resubmit a BK2. If the
situation in the stock posture. The cyclic inventory
activity can correct the carcass tracking, it can also
schedule will identify those items in excess of
request a billing reversal. The activity can request a
authorized allowance.
b i l l i n g r eve r s a l b y u s i n g t h e B K 2 f o r m a t a n d
Activities should offload AVDLR items identified
submitting it to contest ICP records. The ICP will
as excess. Activities should offload the RFI AVDLR
review the BK2 document and determine if credit
item to the closest Navy Transaction Item Reporting
applies. If a carcass value credit applies, the ICP will
(TIR) activity. The shipping document (usually DD
send a BK4 document to the requisitioning activity.
Form 1348-1) should have Fund Code QZ or Y6
A BK4 document is a notification of reduced
(record position 52-53), Movement Priority
billing to a customer. Refer to NAV S U P P-485 and
Designator 06 (record position 60-61), Condition
appendix W of NAVSUP P-545 for the format of BK4
Code A (record position 71), and Management Code C
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