PHYSICAL INVENTORY SCHEDULES
PREPARATION FOR INVENTORY
Inventory schedules outline, in chronological
Before inventory, all receipt and expenditure
sequence, the segments of material planned for
documents concerning the material to be inventoried
physical inventory during a fiscal year. The inventory
must be collected and posted to the stock record cards.
schedule is prepared by the supply officer before the
The storeroom Storekeeper should inspect their
commencement of each fiscal year. For stock material
spaces and rearrange stock to make sure that
in department custody, the inventory schedule reflects
loose articles are repackaged in standard bulk lots
the time frames jointly determined by the supply
where possible;
officer and the respective department head. An
example of an inventory schedule is shown in figure
all stock is labeled or otherwise clearly identified;
6-1. Refer to the NAVSUP P-485 for scheduled
inventory requirements.
cartons and other containers are stowed with labels
and identifying information facing out where
INVENTORY PERSONNEL
possible
The supply officer is responsible for an accurate
containers with broken seals are checked to make
physical inventory of stock material and controlled
sure that a full count of material is present and the
equipage in supply department custody. The supply
container is prominently marked to show the actual
o ffi c e r a l s o p r ov i d e s a d v i s o r y a s s i s t a n c e f o r
count and the date of the count.
inventories of material in the custody of other
At least 1 week before the inventory, the supply
departments. Qualified personnel used for
officer should request that an official notice be placed in
inventorying material in the supply department are
the "plan of the day," identifying the storeroom or stock
assigned by supply department memorandum. The
being inventoried. This notice sets the dates and
Storekeeper in charge of each storeroom is usually
restrictions that must be observed during the inventory
responsible for the inventory of material in that
storeroom.
period.
Last SOAP/ILD completed April 1983
Next SOAP/ILD tentatively scheduled April 1986
PHYSICAL INVENTORY SCHEDULE FY 1984
INCLUSIVE
ACCURACY
STOREROOM(S)/
INVENTORY
DATES
RATE %
NO.ITEMS
OTHER SPACES
SEGMENT
10/1-
C, D
650
SIM MAT'L
10/12/83
11/1/83
ENGRM #1 &
9
BULKHEAD
MACHINE SHOP
MOUNTED SPARES
2/1/84
ENGRM #1 &
9
BULKHEAD
MACHINE SHOP
MOUNTED SPARES
2/15-
DEPT'L SPACES
125
CONTROLLED EQUIPAGE
3/15/84
4/1/-
C, D
650
SIM MAT'L
4/12/84
5/1/84
ENGRM #1 &
9
BULKHEAD
MACHINE SHOP
MOUNTED SPARES
6/3/84
D
36
ELECTRON TUBES
(C. O. designated items)
7/2/-
A
156
CLASSIFIED
7/16/84
NUC WEPS MAT'L
7/16/84
B
48
HAZARDOUS MAT'L
(NON-SIM ONLY)
8/1/84
ENGRM #1 &
9
BULKHEAD
MACHINE SHOP
MOUNTED SPARES
R. S. SEARS, LT, SC,USN
Supply Officer
SKf0601
Figure 6-1.--A sample of an inventory schedule.
6-12
