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Deliver official mail found in mail collection boxes
to the local OMM for further disposition. The OMM
must return the official mail to the office personnel
who put the mail in the ordinary mail collection box.
The OMM should then decide if office personnel
dealing with official mail require further training in
official mail procedures.
POSTMARKING
Official mail bearing postage stamps must be
postmarked along with ordinary outgoing mail. Do not
postmark mail deposited after the last scheduled
collection until the following day. Postmark missent
official mail on the back to show the date received
before dispatching it to its final destination.
SORTING
Official mail is sorted, bundled, and dispatched
with other outgoing mail. Handle official mail the
same as other outgoing ordinary mail, provided the
official mail has no registered mail or special services
added. As previously discussed, registered mail is
handled with more security than ordinary mail.
Incorrect sorting or pouching of mail will result in
mail delays. Strict adherence to proper procedures is
of utmost importance and will help prevent
unnecessary mail delays.
MAIL CLASSIFICATION
The class of mail service selected for Navy official
mail should meet the security, accountability, and
delivery requirements of the material being shipped at
the lowest possible cost.
Compute the postage and fees for domestic mail
according to the DMM. Use USPS Poster 123 with the
Postal Zone Chart for the post office to which the item
will be mailed. Figure the postage and fees for
international mail according to the IMM, and USPS
Poster 51. Properly programmed electronic scales
may be used to compute postage and fees.
Items mailed from one overseas MPO to another
overseas MPO in the same theater must have the words
DOD Official Intra-Theater Mail placed in the area
where the postage is usually affixed. The words DOD
Official Intra-Theater Mail can be typewritten, rubber
stamped, or mechanically printed.
First-Class Mail may be used for mailing the
following:
Official handwritten or typewritten material
For items required by USPS regulations to be
sent at the First-Class rate of postage (refer to
Module R of the DMM for weight restrictions)
Material less periodicals (including newsletters)
and newspapers, that cannot be mailed more
economically at a lower class or rate of postage
Priority Mail may be used for mailing the
following:
Official handwritten or typewritten material
Items required by USPS regulations to be sent at
the Priority Mail rate of postage (refer to Module
R of the DMM for weight restrictions)
High-priority shipments, such as non-mission
capable supplies (NMCS), partially mission
capable supplies (PMCS), casualty report
(CASREP), ships essential equipment
requisition expediting program mission capable
(SEEREP MICAP), 999, or other items critical
to flying and marine safety
Material mailed under the Uniform Material
Movement and Issue Priority System
(UMMIPS) priority designators 01 through 08
consigned to addressees located more than 300
miles from the sender
Shipments of supply issue group I or II material
consigned to mobile units and overseas activities
served by FPO or APO addresses
Official mailings not qualifying as Priority Mail
and weighing more than 13 ounces must be endorsed
and sent as Standard Mail (B). Standard Mail (B) is
matter weighing more than13 ounces, not mailed or
required to be mailed as First-Class Mail, and not
mailed at the Periodical rate of postage.
Official
mailings not required to be mailed First-Class or
Priority Mail, and not exceeding 70 pounds or 108
inches in length and girth combined, must be endorsed
and sent as Standard Mail (B).
Official mailings having a critical required
delivery date, but do not qualify as First-Class or
Priority Mail and are destined for addresses outside of
the United States (including Alaska and Hawaii) may
be sent as military ordinary mail (MOM). In addition
to the class of mail endorsement (Standard Mail (B)),
this mail must have the abbreviation MOM boldly
rubber-stamped or printed on the address side of the
mail container.
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